Quotes, invoices, suppliers, vehicles, and VAT, handled with a rhythm that suits on-site work, not office hours. We keep your books tidy and your filings on time, so cashflow stays clear and jobs stay profitable.
When work happens on sites and in vans, paperwork comes last. Costs land in different places, materials, fuel, subcontractors, and receipts go missing. Payments arrive late, or in part, and VAT can get messy when purchases and sales don’t match your reporting dates.
The result is a constant drag on cashflow and a scramble every quarter. We fix this by mapping how you actually operate: where quotes become invoices, how you take payment, and how supplier statements flow in. We’ll implement a simple capture method for receipts on the go, standardise your cost categories so jobs are comparable, and reconcile banks and card service providers weekly so surprises show up early.
A recent client moved from spreadsheets to a clean monthly close in one quarter; VAT is now predictable, and they price jobs with confidence because the numbers finally match reality.
Weekly reconciliations and receipt capture that fit site work, not office admin.
Accurate payslips, starters/leavers handled, and Revenue submissions done on time.
Timely filings with plain-English planning so there are no last-minute shocks.
Cashflow and pricing support so you know which jobs make money.
Clear financials prepared without fuss and a tidy audit trail.
Clean setup and ongoing filings handled correctly.
A short call to understand your setup, goals, deadlines, and who currently does what.
Clear pricing and timelines — no surprises. We note variables like volume or complexity.
Checklist, secure uploads, and account setup for consistent reporting.
Accurate monthly or quarterly reports with reconciliations and summaries.
Can you integrate with my quoting/invoicing app?
Yes. We connect common trade apps so quotes flow to invoices, deposits are tracked, and completed jobs post cleanly to the ledger. Supplier statements, bank feeds, and PSP payouts are reconciled weekly so month-end isn’t a scramble.
How do you handle VAT for trades—rates, reverse charge, and “cash receipts” VAT?
We confirm the correct VAT treatment for your mix of work and customers. Where reverse charge applies on construction services to a VAT-registered principal, we set up the paperwork so you don’t mischarge VAT. If the cash-receipts basis suits your cashflow and you qualify, we’ll register and structure your records so returns stay accurate.
Do I need to worry about RCT (Relevant Contracts Tax)?
Only if you’re a principal contractor paying subcontractors for relevant construction works. If that’s you, we’ll register, manage deduction rates, handle notifications/returns, and keep the evidence tidy so payments and filings line up.
What can I claim for vehicles, fuel, and tools?
We’ll set up a simple, defensible approach based on your structure (sole trader vs company). That covers motor costs or mileage, insurance, finance/lease, repairs, small tools, and equipment—plus how to keep the receipts and logs Revenue expects.
We’re behind mid-year with missing receipts—can you catch us up?
Yes. We triage by deadline (VAT/payroll first), rebuild the essentials from bank, PSP, and supplier statements, and give you an easy on-the-go capture method so the backlog doesn’t return. You’ll get a short recap with next steps after we stabilise things.
“Payroll is now zero‑drama, and our VAT returns are predictable.”
Salon owner, Limerick
“They took us from spreadsheets to a clean monthly close in one quarter.”
Retail client, Dublin
Book a short, friendly call with an accountant who’ll listen first, map out your options, and outline concrete next steps—no jargon, no pressure, and no obligation.
